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Tim Cook
Handmade Fitted Kitchen Specialist

OFFICE MANAGER

Part-time, 30 hours per week over 4 or 5 days.  There is some flexibility in days/times but this must be agreed in advance.

Pay range (£19,077 - £21,428 pro rata)

Applications should be sent via email to tim@timcook.co.uk

Purpose of Job

  • To help coordinate and provide administrative support

  • To liaise with, and provide regular updates for customers

  • To support and liaise with the Workshop Manager and fitters

  • To support the general running of the workshop and office daily 

  • Monitor emails

  • Highlight any urgent issues and respond where applicable

  • Create/Edit/Approve diary events

  • Carry out any ad hoc requests such as collating data and conducting research

HR

  • Approve and oversee holiday requests

  • Schedule PDR’S, collate forms and add to system accordingly

  • Manage staff induction (to include, HR, Payroll, H&S, IT etc.)

Company Health & Safety

  • To comply and actively promote policies, including Health and Safety.

  • Oversee annual and bi annual checks

Office Management

  • Manage Office supplies and daily post

  • Organise company events (i.e. Christmas Party)

  • Manage the company calendar

  • Manage van insurance/business insurance

  • Assist with documentation 

  • Coordination and administration support for all sales

  • To liaise with suppliers to monitor and track all deliveries and chase any outstanding items

 

  • Track and follow up outstanding orders and to keep the workshop and customers informed as necessary

 

Person Specification and Experience

 

  • Strong administrative skills and background with a proven track record

  • Experience of using ICT to support administration including using spreadsheets and Word 

  • Experience of administering database systems is an advantage

  • Experience with working to high levels of accuracy 

  • Competent and effective user of IT, including Excel and Word and having the ability to learn to use MONDAY relatively quickly

  • Ability to work very accurately

  • Ability to work under pressure and remain calm

  • Abilities to lead, work as part of a team, to work independently and to think creatively

  • Willingness to adapt to changing needs and circumstances

  • Strong written and oral communication skills 

  • Consistently able to work with all stakeholders in a diplomatic, professional and tactful way 

  • A commitment to, and passion for, our company’s vision and values 

  • Excellent organisational and administrative skills including the ability to work to deadlines and the flexibility to take on new tasks as they arise 

  • Commitment to staff welfare, including being understanding, supportive and able to maintain confidentiality

  • Commitment to equal opportunities and the equal value of all members of the community